Job Purpose:

The Graduate Engineer Trainee (Electrical) will be responsible for supporting the project documentation, coordination, and submission processes related to CFA (Central Financial Assistance) and VGF (Viability Gap Funding) for solar projects. The role involves close coordination with the site execution team for timely collection of invoices, material records, and supporting documents required for submission to DISCOM/MNRE and internal departments.

Key Responsibilities:

1. CFA/VGF Documentation & Submission:
• Assist in the preparation, verification, and submission of CFA/VGF documentation as per MNRE/DISCOM guidelines.
• Maintain a tracker for all CFA/VGF-related submissions, approvals, and correspondence.
• Ensure accuracy of technical and financial details before submission.
2. Invoice Collection & Verification:
• Coordinate with site teams for timely collection of invoices of all major and minor equipment, services, and consumables.
• Verify invoice details with purchase orders, GRN (Goods Receipt Note), and dispatch documents.
• Maintain digital and physical records of all invoices and supporting documents.
3. Coordination & Communication:
• Liaise with internal departments such as Procurement, Accounts, and Project Execution for data consolidation and clarification.
• Regularly interact with site engineers to obtain progress reports, work completion certificates, and material movement details.
• Coordinate with external stakeholders (DISCOM, EPC partners, auditors, and consultants) for required clarifications and submissions.
4. Documentation & Record Management:
• Prepare checklists and maintain organized records of project-related documents including inspection reports, invoices, commissioning certificates, and photos.
• Assist in preparing monthly reports for internal review and submission to management.
5. Compliance & Audit Support:
• Support internal and external audits related to CFA/VGF claims, ensuring all documentation is readily available and compliant.
• Follow up on auditor queries and provide required data promptly.
6. Project Support Activities:
• Track project milestones and ensure documentation alignment with physical progress at site.
• Assist in preparing MIS reports, cost summaries, and progress presentations.
• Support the engineering and project control team in any other assigned technical or coordination work.

  Skills & Competencies:

  • Strong coordination and communication skills.
  • Good analytical and documentation abilities.
  • Attention to detail and ability to handle multiple tasks simultaneously.
  • Proficiency in MS Office (Excel, PowerPoint, Word).
  • Positive attitude and willingness to learn processes related to CFA/VGF and project finance documentation.