Executive - Stores Job Details

Job Title: Executive - Stores

Posting Start Date: 2/24/26

Department: Stores

Job Location: Karanjgaon_Aurangabad_Rvnl_Pk9

Required Travel: No

Req Id: 1006

Role Description Sheet
SECTION I: BASIC INFORMATION
Position Title	Stores Executive
Grade	E3
Location	Aurangabad Railway Project
Business Unit	Railways
Department	Stores
Sub Department
Reports to	Site Stores Head
Reported by

SECTION II: PURPOSE OF THE ROLE
Purpose of Role	To manage site-level stores operations including receipt, inspection, storage, issuance, and documentation of materials to ensure uninterrupted project execution, compliance with inventory controls, and alignment with corporate SOPs.

SECTION III: JOB REQUIREMENTS
Total Experience in Yrs. (Minimum)	4 + years of experience in similar role
Qualification	Graduate in Commerce / Business Administration / Supply Chain Preferred: Diploma or Certification in Materials Management / Inventory Control
Specific Certification / Additional Certifications (if Any)	SAP MM / Oracle ERP (Material Management Module), Certification in Supply Chain Management or Inventory Control, ISO 9001 awareness training (Quality Management System)
Technical/ Functional Skills Requirement	Proficiency in ERP systems (SAP/Oracle/MS Dynamics), Good knowledge of inventory management principles (FIFO, LIFO, ABC analysis), Hands-on experience with Excel, stock reporting, and documentation, Understanding of construction materials and their specifications, Familiarity with GRN, MRS, Gate Pass, STN, and other store documents.
Behavioral Skills Requirement	Information Seeking	Analytical Decision Making	Innovative Thinking	Initiative


SECTION IV: ROLES & RESPONSIBILITIES
Responsibility	Area	Responsibility		% of Time Spent
	Strategic	Support in implementing site-specific inventory practices aligned with corporate material management policies, Maintain safety and storage protocols for high-value or sensitive materials (e.g., bitumen, steel, cement, etc.).		15%
	Financial Management	Ensure accurate entry of GRN (Goods Receipt Note), MRS (Material Requisition Slip), and issue records to avoid material pilferage and financial discrepancies, Monitor inventory levels to reduce excess holding and improve working capital efficiency, Facilitate physical stock verification and reconciliation with ERP/system data during internal or statutory audits.		20%
	Operational	Receive, inspect, and store materials ensuring proper documentation and quality checks at site, Issue materials to concerned departments/engineers against approved requisitions, Maintain proper stacking, tagging, and safe storage practices at the site store yard, Track and update material stock registers (physical and digital) daily, Manage gate passes (inward & outward), returnable material records, and scrap materials as per procedure, Prepare and send daily/weekly/monthly stock reports to the Corporate Stores team.		55%
	People Management	Supervise and guide store helpers or junior store assistants at the site, Coordinate with Planning & Execution teams for timely material availability as per construction schedules.		10%
			Total:	100%
Any Other Job Related Details

SECTION V: KEY INTERACTIONS
Internal Interactions	Party Interacting With	Main Purpose of Interaction / Details
	Site Planning & Execution Teams	For fulfilling material requirements as per work progress.
	Site QA/QC Department	For material quality checks during inward inspection.
	Accounts/Billing Team	For coordinating stock consumption and reconciliation.
External Interactions	Party Interacting with	Main Purpose of Interaction / Details
	Vendors/Suppliers	For material deliveries, coordination on shortages/damages, and documentation.
	Transport/Logistics Agents	For tracking deliveries and resolving transit-related issues.
	Auditors (Internal/External)	For presenting records and stock verification during audits.