Dy. Manager - HR & Admin Job Details

Job Title: Dy. Manager - HR & Admin

Posting Start Date: 2/24/26

Department: HR & Admin

Job Location: Jaipur HO

Required Travel: Yes

Req Id: 996

Role Description Sheet
SECTION I: BASIC INFORMATION
Position Title	Dy. Manager - Manager
Location	Jaipur HO
Business Unit	Corporate
Department	HR & Admin
Sub Department	Travel Desk
Reports to	CHRO

SECTION II: PURPOSE OF THE ROLE
Purpose of Role	To manage and oversee all travel-related operations across the organization, ensuring cost-effective, seamless, and compliant travel arrangements for employees across sites, projects, and offices.The role focuses on optimizing travel costs, managing vendors, ensuring adherence to company travel policies, and supporting uninterrupted project execution through efficient mobility and accommodation management.

SECTION III: JOB REQUIREMENTS
Total Experience in Yrs. (Minimum)	8-12 years of experience in managing corporate travel desk operations in a mid to large-sized organization.
Qualification	Graduate in any discipline. MBA/PG Diploma in Travel & Tourism or Business Administration is preferred.
Specific Certification / Additional Certifications (if Any)	Certification in Travel & Tourism Management / Administration / SAP (Concur – preferred)
Technical/ Functional Skills Requirement	Hands-on experience in managing end-to-end travel desk operations (Air/Rail/Road),Strong knowledge of corporate travel policies and cost optimization,Vendor management for airlines, travel agents, hotels, transporters, and LMVs,Budgeting, billing verification, and cost control for travel & accommodation,Proficiency in MS Excel, MIS reporting, SAP / Concur or similar travel systems,Experience in managing guest houses, hotel bookings, and site accommodation,Ability to handle emergency travel, last-minute changes, and escalations,Familiarity with project-site mobility requirements and remote location logistics.
Behavioral Skills Requirement	Information Seeking	Analytical Decision Making	Innovative Thinking	Initiative


SECTION IV: ROLES & RESPONSIBILITIES
Responsibility	Area	Responsibility		% of Time Spent
	Strategic	Develop and implement the organization-wide travel policy, ensuring alignment with corporate guidelines and cost optimization, Identify and onboard reliable travel service providers through contracts/agreements ensuring quality and service-level compliance, Drive automation and digitalization of the travel desk process using technology platforms.		20%
	Financial Management	Monitor travel expenses and ensure adherence to budgetary constraints, Review travel-related bills, ensure vendor payments are processed in line with terms, and verify expense claims for compliance, Identify cost-saving opportunities through effective negotiation and vendor performance reviews, Provide periodic MIS reports on travel expenditures, cost-saving measures, and utilization.		25%
	Operational	Oversee day-to-day travel bookings including air, rail, hotel, and local transport for employees across locations, Analyze travel trends and provide strategic inputs to leadership for decision-making and budget forecasting, Ensure timely and hassle-free arrangements especially for critical or urgent business travel, Resolve travel-related escalations or exceptions in a timely and employee-centric manner.		40%
	People Management	Manage the internal Travel Desk team and supervise vendor/agency operations for performance and compliance.		15%
			Total:	100%
Any Other Job Related Details

SECTION V: KEY INTERACTIONS
Internal Interactions	Party Interacting With	Main Purpose of Interaction / Details
	All Departments / Project Sites / HR Teams	For understanding travel requirements, approvals, and coordination.
External Interactions	Party Interacting with	Main Purpose of Interaction / Details
	Travel Vendors / Agencies / Airlines / Hotels	For bookings, issue resolution, rate negotiations, and service delivery.